Weekly Tasks: 

  • Manage Volunteer Schedules & send weekly reminders  (convert to Google Calendar with automatic reminders so teams can view in real-time and edit when they swap with each other.) 
    • Greeting & Hospitality Team
    • Setup/Teardown
    • Lights
    • Worship & Exhortation
    • Mixing
  • Printing 
    • Sunday Program
      • Perforate Connect Cards on program
      • Stuff Sunday Program with worship, Beau's packet & tithe envelope
    • Sign-up Sheets
    • Worship Team Lyrics
    • Congregation Lyrics
  • Sunday Sign-up Sheets
    • Bring to church every Sunday and retrieve after church (don't leave at church location)
    • Send to Event/Connect Group Team Leads so they can follow-up with email
  • Sunday Service Announcements 
    • Schedule event coordinators to give promos for their events
    • Highlight a book each week
    • Promo Upcoming Events & Get Sign-ups
    • Welcome visitors
    • Encourage people to check-in on Facebook, invite friends, take business cards to give to friends
    • Tithes & Offerings
      • Someone to give Tithe Talk every other week
    • Make fun and exciting with fun illustration/group motivation each week
    • Recruit volunteers for certain ministries 
  • Admin Marketing
    • Send weekly MailChimp emails on Monday or Tuesday
    • Oversee Instagram & Implement Hudson's Marketing Plan
    • Daily website updates of events  
      • Squarespace does not permit recurring events, so weekly recurring events such as the Sunday Gathering and all Connect Groups must be updated the morning after the event has lapsed on the website.
      • Research coding event page to include recurring feature, or look into embedding a Google Calendar on the Events page: https://answers.squarespace.com/questions/104619/how-do-i-embed-a-google-calendar.html

Greeting & hospitality chair

  • Oversee Greeting & Hospitality Team
  • Fill-in when team members are absent
  • Recruit new team members (outgoing, kind, warm, friendly, reliable)
  • Conduct continual training each Sunday
  • Oversee Sunday morning prayer from 10:00-10:30am

Quarterly Tasks:

  • Post Event Team's form submissions 

Misc Research:

  • Find vendors and pricing for indoor/outdoor signage, flags, teardrop flags